The Municipality of Medemblik

The Municipality of Medemblik is responsible for maintaining the green environment in the region. However, they ran into a problem: the municipality did not keep clear records of its activities, and this created problems in demonstrating the proper use of budgets. There was also little transparency in timekeeping and inventory, which created a lack of overview and information. To solve these problems, the municipality decided to implement a customized scheduling system.

Public maintenance management system

Developed tools to digitize and streamline public space maintenance.

Optimized resource allocation system

Designed planning and distribution software for better use of municipal resources.

Centralized management of municipal data

Provides a unified platform for organizing and tracking city data.

Civic engagement platform

provided communication tools to improve resident interaction and feedback collection.

Manual workflows caused delays and inefficiencies.

Scattered data made tracking and monitoring difficult.

Errors and compliance risks arose from manual entry.

Poor communication with suppliers delayed processes.

Problem Statement

The municipality of Medemblik could not properly record its activities due to lack of proper resources. As a result, it was difficult to demonstrate exactly what was happening at the work sites and the municipality could not account for how they spent the budgets. In addition, there was little transparency in the timekeeping and organizational structure, so there was little oversight and the municipality had no idea exactly how much time a job took. In addition, there was no planned approach and the foreman was indispensable, posing a risk to the organization if he were to fall away.

Solution

To solve these problems, a customized scheduling system was developed for the municipality of Medemblik. The system included several functionalities, including registering materials and linking hours to work activities. This provides more transparency in the time registration and organizational structure. Also, all work can now be planned and an inventory management system was built in to deal more efficiently with available materials. Furthermore, a PowerBI dashboard was developed to compare data and create reports. Thanks to the planning system, the Municipality of Medemblik can now work more efficiently and have more insight into their operations. The system also ensures that the organization is less dependent and that information is better distributed across employees and locations.

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Functionalities

Materials can now be recorded and automatically linked to work activities. This provides more insight into the work performed and saves time and effort.

Hours and activities are now recorded, making the process much more efficient. This allows the Municipality of Medemblik to better understand the time spent by employees and better plan their work.

The planning system has allowed the municipality of Medemblik to have better insight into their operations and to better account for their budgets. This allows the municipality of Medemblik to better meet the demands of a modern municipality.

The PowerBI dashboard gives the Municipality of Medemblik the ability to analyze data and create reports. This is an important tool for monitoring the organization's progress and performance.

The inventory management system helps the Municipality of Medemblik better manage and plan materials, saving costs and improving their operations.

The scheduling system has also made the organization less dependent on an individual. Information is now better distributed across employees and locations, allowing the organization to work more efficiently and effectively.

Materials can now be recorded and automatically linked to work activities. This provides more insight into the work performed and saves time and effort.

Hours and activities are now recorded, making the process much more efficient. This allows the Municipality of Medemblik to better understand the time spent by employees and better plan their work.

The planning system has allowed the municipality of Medemblik to better understand their operations and account for their budgets. This allows the municipality of Medemblik to better meet the requirements of a modern municipality.

The PowerBI dashboard gives the Municipality of Medemblik the ability to analyze data and create reports. This is an important tool for monitoring the organization's progress and performance.

The inventory management system helps the municipality of Medemblik better manage and schedule materials, saving costs and improving their operations.