Automate with brand new Purchase to Pay software 

Automate with brand new Purchase to Pay software 

Emendis has developed a comprehensive Purchase to Pay system that gives you with better control over the financial processes within your organisation.

Our software integrates seamlessly into your current workflow and can be linked to all ERP systems. Save costs by adhering to payment terms and taking advantage of payment discounts. 

The Purchase to Pay system ensures that you have all the essential data and conditions related to the procurement and payment process in one system. 

Emendis is the specialist in the digitising and automating business processes. 

What is Purchase to Pay?

Our Purchase to Pay software is an integrable system that fully automates the process of purchasing goods and services for a company. Our software takes its name from the fact that it handles all aspects of the purchase, from sourcing the goods to paying the supplier. The key benefits of our Purchase to Pay software are efficiency, cost savings, and financial and procurement insight. 

Understanding Purchase to Pay

The Purchase to Pay workflow starts with the requisition, moves through the purchase, and ends with the payment. A requisition is the formal process of requesting a service, item, or product. Purchase occurs when the goods or services are received. The system closes when the payment is made. 

Our software is designed for businesses looking to optimise the procurement process, benefiting the organisation with improved financial control and increased efficiency. This streamlined, integrated system saves money and reduces risk. 

Challenges in the payment process

The entire process is made up of many individual processes that take place in different parts of the organisation, often involving multiple people. This leads to complexity and confusion, especially when the process is manual. The question is not if, but when, you will digitize. If you want to digitise and automate your payment process, contact Emendis for a tailor-made solution. 

Miscommunication between departments

Different departments within an organisation typically have their own processes, making data transfer a challenge. Procurement and accounts payable are managed by two different departments, each with its own policies, systems, and priorities. Lack of unity can lead to inefficiencies and errors. 

Our software has a clear authorisation flow. This means that purchase requests and invoices are systematically routed to the right person for approval. Until then, the purchase/payment is blocked. 

Do you want to digitise and automate your procurement and payment process?
Contact Emendis to see what our Purchase to Pay system can do for your organisation.

Policy Compliance

Procurement departments are responsible for negotiating prices and discounts with suppliers, while Accounts Payable is responsible for adhering to these negotiated contracts. 

In a paper environment, without technology to oversee an overarching process, non-compliance policy can lead to significant unnecessary costs. 

Lack of insight

Organisations using different systems or methods often find that they do not have access to crucial information about the P2P cycle. Even when information is available, it may be inaccurate. 

This leads to a lack of insight into sourcing, suppliers, and spend. This affects the ability to make strategic business decisions for the management. 

This is how the process looks with Emendis software:

  1. Identified need: The need for a product or service is identified. 
  2. Request management: A formal request for goods or services is submitted and approved. 
  3. Purchase order issued: Once the purchase request is approved by an authorised person, a purchase order is issued to the supplier. 
  4. Receipt of goods: The supplier delivers the requested goods or services, and the relevant goods receipt is created. 
  5. Invoice received: The supplier’s invoice is submitted and entered into the system. 
  6. Invoice processing: The invoice is either compared to the purchase order and goods receipt documents, or any exceptions are marked for investigation. Invoices with error notifications are selected by the workflow for inspection and approval. 
  7. Accounts payable: Approved invoices are routed to the accounts payable department, which makes the payment and updates the system. 

How can you effectively implement Purchase to Pay for your organization?

By following the steps below, you can improve efficiency and effectiveness within your organisation: 

  • Implement an automated Purchase to Pay solution. 
  • Ensure that the P2P process is transparent and traceable at all times. 
  • Improve collaboration between procurement and the finance department. 
  • Optimise supplier engagement and satisfaction. 
  • Develop measurable goals and track performance. 
  • Take advantage of payment discounts by complying with to payment terms. 
  • Manage all payment terms. 

Want to digitise and automate your procurement and payment process?
Contact Emendis to see what our Purchase to Pay system can do for your organisation.

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