PP group
Optimizing the Purchase to Pay process
Optimising the purchase-to-pay process
In recent decades, Parlevliet & Van der Plas has grown into a major global player in the fishing and processing industry. With several branches around the world, the family business Parlevliet & Van der Plas has built an excellent reputation in the field of sustainable fishing. The world of PP Group is characterised by its many different cultures, countries, people, and markets.
Problem statement
Parlevliet & Van der Plas’ current business processes regarding Purchase to Pay did not fit into the software the company was previously using. As a result, the software did not sufficiently match PP Group’s business operations and did not offer the functionalities they needed as an international organization.
Business case
Developing a generic software solution that provides greater control and insight into PP Group’s business processes.
- Greater control and insight into the current workflow and business processes
- A generic solution that can be deployed group-wide, in 5 countries
- Suitable for online and offline use
- Possibility of cost splitting, authorisation of costs, and invoicing
- Link with Active Directory, OCR, and ERP system
The P2P process is available anytime, anywhere
Our web-based P2P software solution provides greater insight into PP Group’s current workflow and business processes and offers cost splitting, cost authorization, invoicing, and links to various external systems. The software is also generically deployable and suitable for online and offline use. So this software solution can be used anywhere, anytime – including at sea!
Key functionalities
Automatically completed invoices per supplier
The application offers the possibility to specify default values for each supplier. This gives users the advantage that data is automatically filled in when a future invoice arrives from the relevant supplier. Thus, it not only saves time, but this functionality also reduces the risk of making mistakes.
Secure authorisation with the authorisation workflow
An authorisation flow for an invoice can easily be determined within the application by defining a user sequence. This workflow can also be provided with specific criteria to have the correct invoices go past the right people and thus achieve secure authorisation. It creates an invoice audit trail that can always be traced.
Work more efficiently using accounting templates
The application features easy-to-use accounting templates that can be deployed within different situations. With the help of these templates, standard entries are filled in directly for the user, allowing the system to take a lot of work off the users' hands.
Get a better grip on administration with Costsplitting
The application offers the possibility of dividing an invoice into separate entries. The general ledger accounts and VAT rates are automatically retrieved from the connected ERP or accounting package. Depending on the connected package, various additional differentiations can also be applied.
Automatically completed invoices per supplier
The application offers the possibility to specify default values for each supplier. This gives users the advantage that data is automatically filled in when a future invoice arrives from the relevant supplier. Thus, it not only saves time, but this functionality also reduces the risk of making mistakes.
Secure authorisation with the authorisation workflow
An authorisation flow for an invoice can easily be determined within the application by defining a user sequence. This workflow can also be provided with specific criteria to have the correct invoices go past the right people and thus achieve secure authorisation. It creates an invoice audit trail that can always be traced.
Work more efficiently using accounting templates
The application features easy-to-use accounting templates that can be deployed within different situations. With the help of these templates, standard entries are filled in directly for the user, allowing the system to take a lot of work off the users' hands.
Get a better grip on administration with Costsplitting
The application offers the possibility of dividing an invoice into separate entries. The general ledger accounts and VAT rates are automatically retrieved from the connected ERP or accounting package. Depending on the connected package, various additional differentiations can also be applied.
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